As we rejoice in our iPhone apps, GPS car navigation and even TV DVRs, it’s pretty obvious that the average person has embraced technology in a major way. I can’t imagine sitting at a long red light without a phone to check my email on. The software advances have helped us so much we would never go back to doing things the old way, and volunteer scheduling software is something that more of us are starting to think should exist, but it sure doesn’t feel that way.
Certain activities remain decidedly “old school.” One of these is volunteering – sometimes entering the community center, I get the feeling I’m 8 years old again, heading into a brownie meeting – the linoleum, the paint and the smell are exactly the same. And of course, posted up on that dusty, tired corkboard their volunteer scheduling technology has remained static – 6 separate clipboards hung on a wall waiting for someone to wander by and sign up.
But can’t volunteer scheduling have a technology fix too? Of course. VolunteerSpot has created a volunteer scheduling tool that makes coordination far less time-consuming and tedious for the organizer and actually speeds the time from the moment the request for help is posted and the time volunteers schedule themselves in. Organizers start as easily as they might fill out a clipboard – they name the activity and then start clicking on the calendar dates and times they need help, and then click off how many volunteers are needed and what they need to bring. Pop in the email addresses of the volunteers, hit send, and from wherever the volunteers are they can start signing up for their volunteer shift.
In one instance, a university TA scheduling 40 proctors to work all the mid term and final exams in the business school was able to set up the entire, complicated schedule in just 20 minutes, send the email, and the entire calendar filled itself as proctors easily clicked and grabbed the volunteer spot they wanted, keeping the calendar updated in real time and preventing double bookings. Going old school with a spreadsheet and a lot of back and forth negotiations, this process would have taken 6 hours – a savings of 5 plus hours using VolunteerSpot. Needless to say, they are never going back to the old method!
So what do you want to do – spend 6 hours coordinating your volunteer activities and setting up the schedule – or are you ready to spend 20 minutes on some pretty slick and simple volunteer scheduling software at VolunteerSpot.com and make your volunteer coordination easier than ever? Ready? See how easy it is - take a live or video tour today.