Volunteer Spotlight: Allison Renna, Co-Chair, South Elementary School Field Day, Hingham, MA
Today, our Volunteer Spotlight shines on Allison Renna, who used VolunteerSpot's online signup sheets to organize Field Day at her childs' elementary school.
I am a Co-Chair for my son's elementary school Field Day in Hingham Massachusetts. We plan the entire day of games and recruit over 100 parents and grandparents to volunteer for the big day.
How do you use VolunteerSpot to coordinate your parent volunteers?
Field Day has so many different roles for volunteers, it was essential to use VolunteerSpot this year after communication became overwhelming with over 100 volunteers in years past. The best part of VolunteerSpot is how a leader is able to customize the needs of the day/event. For example, we were able to type in the names and descriptions of the roles/jobs that volunteers could sign up for as well as a time shift and number of people needed per shift. We had roles such as game leaders, cafeteria workers, and set up and clean up crews.
Volunteers browsed the event online and read the descriptions carefully to see what best appealed to them. They could also send a note to the leader. Automatic email reminders that were sent to volunteers who signed up also was an enormous help. After we cut and paste descriptions of the jobs to the site, we could focus on the creativity of the day and the equipment we needed rather than managing all the information coming in from 100 people.
VolunteerSpot reduced the stress of our job, and cut the work involved in HALF. The service left no room for error, because the volunteers entered their own contact information. It is also helpful that changes can be ongoing as the event plans change along the way. Finally, it is important to note that because of rain, we had a last minute date change. VolunteerSpot allowed us to make the last minute change, and I was able to seamlessly and quickly reach out to all my volunteers to communicate the change. Lastly, I love the professional "look and feel" of the site.
What other activities are you involved in as a volunteer or volunteer leader?
This is the big event I am in charge of with my children but I have volunteered as a coach and I volunteer for other activities at my children's school as well.
What’s one piece of advice you have for parent volunteers out there?
Communication and organization are the most important and appreciated aspects of a well-run event. VolunteerSpot is the only online tool that is user friendly, saves an enormous amount of time, provides efficient and effective communication and keeps everyone extremely organized. I highly recommend it!
Why did you decide to use VolunteerSpot?
Another elementary school in Hingham used it for their Field Day so I looked it up. As soon as I realized that I could customize our event with times and detailed tasks etc, and volunteers could navigate the site themselves and choose their roles independently, I knew it was right for our event.
We salute Allison Renna and all the other volunteer parent leaders out there making a difference in our world. If you're using VolunteerSpot, write and tell us about what you're doing and give us a chance to shine our Volunteer Spotlight on you!! Just email us at VS@volunteerspot.com.