Cheers to Krista, Marshall High School Track & Field
Organizing volunteers has never been this easy, according to Marshall High School Track & Field volunteer organizers. Learn how they make their meets run smoothly using VolunteerSpot.
Marshall High School Track & Field has a spring season filled with meets. The track athletes’ parents manage the concession stand at home meets, where coaches use profits to purchase equipment and make track improvements that are not possible with just the school budget. The boys and girls teams had 66 athletes in 2015; when you account for siblings, there are about 55 families. We ask families to donate baked goods as well as work shifts at the concession stand during meets.
Explain how you use VolunteerSpot to coordinate these volunteers.
At the start of the season, I created a VolunteerSpot account and set up an event for each home meet. I requested baked good donations and set up shifts and e-mailed the VolunteerSpot link to volunteers.
In the past, I used a spreadsheet to manage the volunteers, which meant that every time someone had a change in schedule, he or she had to send me an e-mail and I had to update the spreadsheet. It also meant no one else had visibility to how many slots were filled or who was working what shift.
With VolunteerSpot, it is easy for parents to sign up for a shift. If their schedule changes, they simply go online and make the change. They can see how many spots are open for each shift as well as who is working. It is also easy for me to print out a list of the workers for each meet. It was especially convenient that VolunteerSpot automatically sends reminder e-mails. One less thing for me to remember right before a meet!
Why did you decide to use VolunteerSpot?
Our Music Boosters organization used VolunteerSpot for our Solo & Ensemble Festival. It worked so well; I decided to use it for the track season as well.
What’s one piece of advice you have for volunteers or their leaders out there?
Try this tool—I think you will find it is really useful!
We salute Krista and all the other teachers and volunteers making a difference in their communities. Check out how VolunteerSpot’s Volunteer Software can save you time and stress and boost parent involvement in your school. Take a tour today!