Congrats on being a Room Mom or Room Dad! We've gathered these sample letters as best-practices for kicking off the year, getting organized, and getting more parents involved in helping your class have a great year!
Sample Letters:
1. Room Mom Welcome Letter to Class Parents
2. Room Mom Class Party Call for Help (using a URL signup link)
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1. Room Mom Welcome Letter to Class Parents:
Welcome back to school and to Mrs. Rose's Class! I'm ___________, one of your class room moms, which means I get to help coordinate parents and parties so Mrs. Rose and our kids have the best possible year. I can't wait to meet you and am happy to answer any questions you have about the class.
Here are some important details and dates:
> Teacher name and contact information
> Your name and contact information (and other room moms)
> Schedule of class parties, events and field trips
> School fundraising and class gift requirements (e.g. Auction baskets, winter holiday teacher gift collections, end of year teacher gits, etc.)
> The kind of help the teacher needs (classroom readers, art station helpers, recess monitors, etc.)
> How to signup to help: (using a URL invitation link)
We’re using VolunteerSpot (an online calendar signup tool) to coordinate parent volunteers for the class. Please click the link(s) below and enter your email address to sign up.
Sign up to help at class parties and field trips here
http://tinyurl.com/MsRosesClassFun
Sign up to read to the class on Fridays here:
http://tinyurl.com/MsRosesClassReaders
This process makes it easy for you to choose a spot and sends automated confirmation and reminder messages - which most parents appreciate. You don't need to register an account on VolunteerSpot -- the site will remember you by your email address.
If you have trouble accessing the site or prefer not to enter your email address – please email me and I can sign you up manually.
Thank you and I look forward to meeting you! Together, we're going to have a great year!
2. Room Mom Class Party Invitation (using URL signup link)
The class holiday party is coming up on DATE and we could use your help either at the party with the kids, or sending food /party supplies!
We’re using VolunteerSpot (an online signup sheet tool) to coordinate parent volunteers for the class party. Please click the link below and enter your email address to sign up to help:
http://tinyurl.com/MsRoseHolidayParty
This process makes it easy for you to choose a spot and sends automated confirmation and reminder messages - which most parents appreciate. You don't need to register an account on VolunteerSpot -- the site will remember you by your email address.
If you have trouble accessing the site or prefer not to enter your email address – please email me and I can sign you up manually.
Thanks for helping throw a memorable and fun celebration!
