School Event Online Volunteer Calendars - Carnivals, Festivals, Fairs
Updated March 2015
Free online sign up sheets are a necessity and absolute must for this year's big events! From carnival game and booth volunteers, to carnival supplies, prizes, concessions, admissions, and more, the various aspects of organizing large fundraisers just can't be managed with clipboard sign ups, reply-all emails, and phone call after phone call anymore. Save TIME and stress LESS with FREE online carnival signups, learn more >>
Check out sample carnival sign up sheets below and take a free demo today, click HERE
Bonus: New Group Pages from VolunteerSpot let you link volunteers to all your carnival signups on ONE customizable page! More info here
To begin organizing your large event, like a carnival, with VolunteerSpot's online sign up tool, you have a couple easy options!
OPTION 1: If one or two people are in-charge of organizing carnival volunteers – use the “restaurant hostess” method of scheduling. Parent volunteers typically don’t have a strong opinion about helping at one booth over another and it gives organizers maximum flexibility on carnival day for staffing the most popular booths and activities.
School carnival booth volunteer sign up sheet (Volunteer Screen): Volunteers access sign up sheet via invitation or signup link provided by organizer. They fill a spot by simply clicking Sign Up by the shift they prefer and the green Save button.
Upon arrival, volunteers will know to gather in a central place and get sent to their specific booth. You keep a list of booths and check them off, much like a hostess in a restaurant might check off full tables as guests get seated.
*Note: A helpful variation SignUp.com organizers have incorporated is to add more detail to the sign up shifts – e.g.
- Carnival Booth Volunteer K-2
- Carnival Booth Volunteer 3-5
- Carnival Booth Volunteer (special needs)
- Carnival Booth Volunteer for booths in the shade, where you may sit for the duration
OPTION 2:
If one coordinator is in charge of planning the carnival volunteers, but a Room Mom or teacher in each class is responsible for each booth and recruiting their own volunteers – follow this example:
School Carnival Online Sign Up Sheet (Organizer Screen): Create one "Single Date" activity for each booth, listing your volunteer needs, adding a Todo for each shift , i.e. a separate sign-up for Baseball Throw Booth, Duck Pond Booth, Cake Walk.
Use the "Auto-Fill Shifts by Time" feature to quickly build recurring spots for your volunteers to fill for your carnival booth.
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How do you invite volunteers to all these booths and games without having to send an invitation from each activity? Easy! Simply grab a URL link for each activity and list (or have your Room Parents/Teachers share) in a series with descriptions in an email, e-newsletter, on Facebook, or copy/paste the web button embed code into the html code in your own school's website.
Your entire volunteer pool will LOVE seeing all volunteer opportunities in a succinct list, with easy click-through access on their computer or mobile device to sign up for every booth/game shift they can help with.
Automated reminder messages are sent to volunteers two days prior to their commitment, and organizers can easily access reports and exported spreadsheets to have on hand the day of the event!
TIPS FOR YOUR SCHOOL OR CHURCH CARNIVAL
1. SELL TICKETS IN TWO DIFFERENT COLORS - 1 color for pre-sale and 1 color for during the event; this will help you distinguish between sales and gather good estimates for next year.
2. DESIGNATE SPECIFIC PRIZES TO SPECIFIC BOOTHS - If you have bins of prizes for kids to choose from at every booth, you'll be waiting a long time for choices to be made :) Plus, when children see others walking around with a prize they like, they will find the specific booth where they can get it and play play play to win!
3. TEST THOSE BOOTHS! Have volunteers or kids test the booths prior to the grand opening. Coordinators can find where bean bag toss lines and baseball throw marks, for example, need to be moved forward or backward to make the game easier or harder to win. You don't want those prizes flying off the shelves, but you still wand kids winning.
4. SAND ART can be a great money-making booth and turn out some beautiful pieces! Make sure not to waste sand - have shallow containers under sand bottles which catch extra sand that can be funnelled back for future use.
5. HAVE ENOUGH RINGS! We don't want volunteers hurting their backs grabbing bottle toss rings off the floor every thirty seconds. Have a good amount of rings to free up time for playing and retrieval.
Tips and Ideas from our friends at Carnival Savers!
You may also like:
Fall Carnival, Festival, Party Top Tips & Resources
Best Fall Carnival Game and Fall Festival Ideas
Step-by-Step Instructions for setting up your Carnival, Festival, or Large Event
