Pass the Baton Stress-Free!
Free online sign up sheets already make it easy to organize volunteer needs and let volunteers sign up at their convenience. We're now making it even simpler to pass those schedules on to new and additional organizers! Whether it's an end-of-school-year transfer, or passing on the responsibility to a new summer event coordinator, new features and top of the line functionality helps you do it in a matter of minutes! Check out how below as well ideas for making the coordinator switch a breeze!
1. Quick Copy - easily duplicate your activity signup sheet or calendar from last year to this year. Build on your own best practices for organizing swim meet volunteers, field day,graduation and large event fundraisers like tournaments, festivals and races.
VolunteerSpot Activity List (Organizer View): Click the yellow + symbol by your sign up in your activity list to duplicate it to this year without volunteer assignments and give it a new name.
2. Copy on Same Calendar - Keeping your current sign up and just want to copy past schedules to new future dates? Rely on our base copy function that lets you accomplish this quickly!
Online Sign Up Calendar (Organizer View): Click the clipboard date on your calendar and select Copy from the drop down menu. Choose new dates in the pop up window and Copy - you will be prompted to copy assignments or not!
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Bringing new organizers onto your VolunteerSpot sign ups, or expanding your online sign up use in your school or organization? Here are some tips for welcoming new coordinators and making them feel comfortable with new technology!
1. Don't tell them it's going to be easy. You know an online sign up is simple to set up, use, and have volunteers sign up with, but the learning curve for technology varies from person to person.
Don't make the new organizer feel "dumb" because they do not initially understand the best way to use VolunteerSpot's online sign up tool. Instead, sit down with them for an overview and let them know you are free if they have any questions!
2. Encourage them to look around! Share our video tour, Help desk, and demo activities so they can get a better feel before they fully approach taking over the ongoing online sign up.
3. Emphasize what a time-saver it is! After the initial overview, emphasize to new organizers and coordinators how much time and energy they will save so even the most hesitant can get on board! Spending less time making phone calls and sending emails means more time to do more GOOD!
